Accounts Payable Specialist in Norfolk, VA

• Location: Norfolk, Virginia
• Type: Direct Hire
• Job #539

THIS IS A DIRECT HIRE POSITION IN NORFOLK, VA

Local office of national publisher in immediate need of an experienced AP specialist to join their team asap!

RESPONSIBILITIES:

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• Processes vendor invoices timely and accurately with appropriate general ledger coding.
• Assign general ledger account codes to vendor invoices
• Careful review of incoming documents, performing accurate batching, scanning, and data entry. You will need awareness of global vendors and multiple currencies as well potential 1099 & 1042 tax implications on payments.
• Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
• Maintain knowledge of the department's workflows; you will need the to troubleshoot, resolve or escalate issues arising from customers. You will need to provide training and guidance on standard procedures to offshore team.
• Research and respond to daily inquiries from our customers in a professional, and timely manner. Build partnerships with customers and colleagues to provide first-rate customer service. Respond to ad hoc reports/queries and provide accurate data
• Maintain an understanding of internal controls and SOX compliance. Emphasis on maintaining controls over bank account updates. Follow departmental procedures. Provide suggestions for improvement to job aids.
• You will need to function as back-up to other AP specialists. Participate in special projects and complete other tasks as assigned.
• Assist in implementation of new financial systems
• Technological capabilities and experience with Microsoft Office are required. Comprehension of intermediate Microsoft Excel functions is preferred

• HS Diploma or equivalent
• Combination of education and experience equal to at least 1 year of full cycle Accounts Payable processing including invoice processing, supplier maintenance, and cash management
• Experience with an Enterprise Resource Planning (ERP) application such as PeopleSoft and Workday Financials
• Experience working in a network environment with client server technology.
• Proficiency in Microsoft Office (Word and Excel) and Google suite
• Superior customer service skills including patience, empathy, and problem resolution.
• Strong communication skills, both written and oral.
• Ability to work independently, make sound decisions, and resolve or escalate business problems.
• Ability to multitask and meet established deadlines.
• Strong organizational skills and attention to detail.