THIS IS A DIRECT HIRE POSITION IN NORFOLK, VA
Local office of national publisher in immediate need of an experienced AP specialist to join their team asap!
RESPONSIBILITIES:
- Processes vendor invoices timely and accurately with appropriate general ledger coding.
- Assign general ledger account codes to vendor invoices
- Careful review of incoming documents, performing accurate batching, scanning, and data entry. You will need awareness of global vendors and multiple currencies as well potential 1099 & 1042 tax implications on payments.
- Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
- Maintain knowledge of the department's workflows; you will need the to troubleshoot, resolve or escalate issues arising from customers. You will need to provide training and guidance on standard procedures to offshore team.
- Research and respond to daily inquiries from our customers in a professional, and timely manner. Build partnerships with customers and colleagues to provide first-rate customer service. Respond to ad hoc reports/queries and provide accurate data
- Maintain an understanding of internal controls and SOX compliance. Emphasis on maintaining controls over bank account updates. Follow departmental procedures. Provide suggestions for improvement to job aids.
- You will need to function as back-up to other AP specialists. Participate in special projects and complete other tasks as assigned.
- Assist in implementation of new financial systems
- Technological capabilities and experience with Microsoft Office are required. Comprehension of intermediate Microsoft Excel functions is preferred
REQUIREMENTS:
- HS Diploma or equivalent
- Combination of education and experience equal to at least 1 year of full cycle Accounts Payable processing including invoice processing, supplier maintenance, and cash management
- Experience with an Enterprise Resource Planning (ERP) application such as PeopleSoft and Workday Financials
- Experience working in a network environment with client server technology.
- Proficiency in Microsoft Office (Word and Excel) and Google suite
- Superior customer service skills including patience, empathy, and problem resolution.
- Strong communication skills, both written and oral.
- Ability to work independently, make sound decisions, and resolve or escalate business problems.
- Ability to multitask and meet established deadlines.
- Strong organizational skills and attention to detail.
LOCATION: Norfolk, VA
SALARY: $45k based on experience
HOURS: 8 hour shift starting as early as 7:30AM. 2 days on site/3 days remote work from home.