A/P & A/R EMPLOYMENT IN VIRGINIA BEACH, NORFOLK, CHESAPEAKE & SURROUNDING AREAS

Available Employment Opportunities

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Accounts Payable & Accounts Receivable Work

Getting hired to work in accounts payable/accounts receivable can be very rewarding. Though admin assistant job responsibilities vary from employer to employer, here is an overview of what you can expect when being hired.

Accounts Payable Duties & Job Responsibilities

• Invoice processing: Review, verify, and process vendor invoices in a timely manner.
• Payment scheduling: Schedule and initiate payments to vendors based on established payment terms.
• Vendor account reconciliation: Regularly reconcile vendor accounts to ensure accuracy and identify discrepancies.
• Expense reporting: Review and process employee expense reports for reimbursement.
• Purchase order management: Match purchase orders with invoices and resolve any discrepancies.
• Reporting: Prepare and submit periodic accounts payable reports to management.
• Vendor communication: Address vendor inquiries regarding invoices, payments, and account balances.
• Payment processing: Process and record various payment methods such as checks, wire transfers, and ACH transactions.
• Dispute resolution: Investigate and resolve billing and payment disputes with vendors.
• Compliance: Adhere to relevant financial regulations and internal controls related to accounts payable.

Skills & Qualifications

• Strong attention to detail: Ability to review and process financial documents with accuracy and precision.
• Proficiency in accounting software: Familiarity with accounting software such as QuickBooks, Xero, or SAP.
• Basic knowledge of accounting principles: Understanding of Generally Accepted Accounting Principles (GAAP) and financial concepts.
• Excellent organization skills: Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong communication skills: Effective verbal and written communication abilities for dealing with vendors and team members.
• Problem-solving skills: Capacity to identify and resolve discrepancies in vendor accounts and transactions.
• Data entry skills: Accurate and efficient data entry to ensure proper documentation and record-keeping.
• Time management: Proficiency in prioritizing tasks and managing workload to meet deadlines.
• Microsoft Office skills: Familiarity with Microsoft Office Suite, especially Excel, for data analysis and reporting.
• Vendor relationship management: Ability to professionally handle inquiries and disputes from vendors.
• Team player: Willingness to collaborate with colleagues and contribute to a positive working environment.
• Adaptability: Capacity to learn and adapt to new processes and technology within the finance department.
• Confidentiality: Understanding of the importance of discretion and maintaining confidentiality in handling sensitive financial information.
• Analytical skills: Ability to analyze financial data and identify trends or potential issues.

Education and Experience Requirements

• Bachelor’s degree preferred, but not required
• One to five years experience
• Degree or certification: A bachelor’s degree in Accounting, Finance, or a related field, or relevant certification such as Certified Bookkeeper (CB) or Accounts Payable Specialist.

Accounts Receivable Employment

Working in accounts receivable can be very rewarding and will put your skills to work. Though job responsibilities vary from employer to employer, here is an overview of what you can expect when being hired for this type of role.

Accounts Receivable Duties & Job Responsibilities

• Invoice generation: Create and send accurate invoices to customers based on agreed-upon payment terms.
• Payment tracking: Monitor incoming payments and update customer accounts accordingly.
• Credit management: Assess and establish credit limits for customers, and periodically review existing credit terms.
• Collections: Follow up on overdue accounts and initiate collections processes when necessary.
• Customer account reconciliation: Regularly reconcile customer accounts to ensure accuracy and identify discrepancies.
• Reporting: Prepare and submit periodic accounts receivable reports to management.
• Customer service: Address customer inquiries regarding invoices, payments, and account balances.
• Payment processing: Process and record various payment methods such as checks, wire transfers, and credit cards.
• Dispute resolution: Investigate and resolve billing and payment disputes with customers.
• Compliance: Adhere to relevant financial regulations and internal controls related to accounts receivable.

Skills and Qualifications

• Strong attention to detail: Ability to review and process financial documents with accuracy and precision.
• Proficiency in accounting software: Familiarity with accounting software such as QuickBooks, Xero, or SAP.
• Basic knowledge of accounting principles: Understanding of Generally Accepted Accounting Principles (GAAP) and financial concepts.
• Excellent organization skills: Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong communication skills: Effective verbal and written communication abilities for dealing with customers and team members.
• Problem-solving skills: Capacity to identify and resolve discrepancies in customer accounts and transactions.
• Data entry skills: Accurate and efficient data entry to ensure proper documentation and record-keeping.
• Time management: Proficiency in prioritizing tasks and managing workload to meet deadlines.
• Microsoft Office skills: Familiarity with Microsoft Office Suite, especially Excel, for data analysis and reporting.
• Customer service orientation: Ability to professionally handle inquiries and disputes from customers.
• Team player: Willingness to collaborate with colleagues and contribute to a positive working environment.
• Adaptability: Capacity to learn and adapt to new processes and technology within the finance department.
• Confidentiality: Understanding of the importance of discretion and maintaining confidentiality in handling sensitive financial information.
• Analytical skills: Ability to analyze financial data and identify trends or potential issues.

Education and Experience Requirements

• Bachelor’s degree preferred, but not required
• One to five years of experience
• Degree or certification: A bachelor’s degree in Accounting, Finance, or a related field, or relevant certification such as Certified Bookkeeper (CB) or Accounts Receivable Specialist.