Skip to main content

Part time Admin Assistant in Norfolk, VA

  • Location: Norfolk, Virginia
  • Type: Contract
  • Job #501

THIS IS AN INDEFINITE TEMP POSITION IN NORFOLK, VA

Norfolk location of one of the top 20 global container shipping companies needs an experienced Part-Time Admin Assistant immediately!

 

RESPONSIBILITIES:

  • Greets and directs visitors to the company and assists the security guard in processing visitors and vendors with access to the facility. Answers incoming calls and directs calls to appropriate associates. Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information. Makes long-distance calls for associates without that ability.
  • Assists the pick-up and delivery of mail services. Organizes and maintains file system, prepares outgoing mail and file correspondence and other records, routes incoming mail and correspondences.  Maintains the appropriate office directory as necessary to have the appropriate company telephone number available for use or to provide as assistance. Orders Business Cards, Name Plates, and manages relationship with the break room snack vendor to ensure they are meeting the standards of their contract, employee expectations.
  • Receives, reconciles department invoices (HR, Administrative functions) and submits them for payment within company systems, including SAP, E-Fast, etc.  Helps ensure invoices are paid in a timely manner.  Will liaison with Finance Department to troubleshoot, resolve invoice and other vendor/employee payment issues. 
  • Oversee Travel Agency Program relationship and is primary point of contact with that vendor, helping ensure it is meeting company and employee expectations.  Will be a part of the party committee and will be responsible for the employee Birthday Card program and certain employee mailings.
  • Will assist with new vendor setup, expense report facilitation, and keep/distribute meeting minutes for departmental meetings.  Will also assist with paper file submission and retrieval from off-site records vendor. 

 

REQUIREMENTS:

  • High School Diploma or GED
  • One to 5 years plus experience in various Office Manager or Administrative positions, using a multi-line phone network system.
  • Skilled in using a PC and standard office software, including MS Word, Excel, PowerPoint, and Outlook.
  •  Ability to use Windows, web browsers and conduct internet searches.

 

BENEFITS:

IMAGE offers several benefits:

  • Medical, Dental, Vision, Term Life and Short-Term Disability insurance options

After qualifying factors (hours worked, etc.), you are eligible for

  • 6 paid holidays
  • 1 week of paid vacation

Location: Norfolk near the Airport

Salary: $20 per hour

Hours: Part time hours 9AM – 1PM or 10AM – 2PM Monday through Friday